Venues can make or break the experience that your attendees will have and how successful your event can be. Finding a venue for your event can be very easy this day, we are not going to talk about how you can find a venue rather we would like to share things to consider before choosing a venue for your event.
Know what you want
What is your goal and objectives for your event? when is the date? what kinds of amenities you would like to have access to? It’s important to get your head wrapped around the things you need is the first thing to consider when figuring out a venue.
Ask more questions and get all the information you need, when you’re doing a venue tour. Often venues have preferred vendors, people for set-up, catering, etc., so it’s good to know what you want to be responsible for and what you want the venue to offer. This information can help you make sure that the spaces you are looking at will fit all of your requirements.
Your Target Audience
One of the most important pieces of information you need to know when planning a venue for an event is who your guests are going to be and make sure you choose a venue that fits your guest’s expectations. How do you want your guests to feel? what words do you want them to use when describing your event? Going deeper to finding the details about your audience and choosing a venue accordingly can be a key to a successful event. In addition, make sure of choosing a venue that is accessible to everyone especially those with special needs.
Make sure it’s within your budget
It’s more likely that your financial resources are limited. Anyone can plan a great event and have an infinite selection of venue choices with an open-ended budget. it is imperative you keep your budget front and center so that the choice you make about your venue aligns with it.
To help you choose a venue within your budget, knowing and estimating your budget is important, and to get started you can do research on the costs of everything you’re hoping to include. Secondly, if you use their vendors for your services, it is important to know what kind of fees and services potential venues charge.
With a solid budget in place, you’ll be able to confidently pick a venue and know you’ll be able to include everything else you’d hoped for.
Venue capacity and additional rooms
when taking part in an event the feeling of being overcrowded is the worst thing that can happen to an attendee. It’s quite important for many reasons to have an estimate of your attendee’s number and always better to overestimate your capacity needs than underestimate.
It always helps to choose venues that are flexible, in case of capacity issues arise. Finding venues that offer additional breakout rooms can be quite useful.
Location and Amenities
At this point, you know who your audiences are and what you want from the event your planning. In addition, when it comes to picking up your event, you will need to consider a lot of different services and services. But some amenities have a greater impact on your attendants than others:- For example
- Location:- Choose a venue that is close to s close to a variety of hotels and accommodations. You’ll also want to ensure that there is safe and reliable transport to and from the event so that your participants feel well taken care of.
- Environment:- Research locations based on your event’s type of atmosphere. Consider reaching out directly to the owners of different event spaces that might be fit like art galleries, rooftop gardens and more
- Parking:- Parking can be an expensive and unforeseen add-on for attendees if people travel far for the event or are traveling every day. Choosing a location with close, cheap (or free) parking, and safe parking, even if your event goes late into the evening, will be a great comfort and plus for the attendees.
Festive is an event management company based in Ethiopia, Addis Abeba. we offer a complete event management service like corporate, conference, exhibition, product launch, retreat, and event logistic. Are you planning to host an event, contact us and let us help you.